Finance & Administration Analyst

The Company: At Steadfast City Economic & Community Partners (www.
steadfastcity.
com), we are an economic development, community development, and non-profit consulting firm.
We help businesses and real estate developers secure economic incentives when they expand or develop real estate.
We also help communities, businesses, and community development organizations solve problems such as redeveloping/developing real estate, determining market feasibility for proposed projects, and performing planning and development related services.
For non-profits, we secure New Markets Tax Credits to help finance community facilities in low-income neighborhoods and secure grant funding.
We also assist them with overall positioning and fund-development/operational strategy.
We got started because we saw the opportunity to weave together government, business, economic development, real estate, social, and philanthropic sectors in a more aligned and impactful manner.
We exist because we have a strong desire to elevate businesses who create jobs, real estate developers who create and rebuild neighborhoods, cities who need development, organizations working to effectuate positive economic and social change, and people who benefit from all of this occurring.
The Role: As a Finance & Administration Analyst, you will play a pivotal role in processing invoices, supporting operational projects, conducting data analysis, performing research, drafting procedures, generating insightful reports and overall support of the Finance and Administration (F&A) group.
This position requires meticulous attention to detail, analytical prowess, and the ability to collaborate effectively with cross-functional teams.
Ad Hoc Role & Responsibilities: Maintain project billing schedules to help with the invoicing process and cash management and financial forecasting.
Validate and maintain client billing information to promote an accurate and efficient invoicing and collection process.
Process client and project retainers upon creation of projects to ensure retainers are sent timely and manage balances for future invoicing.
Support Accounts Payable functions, as it relates to credit cards and reimbursable expenses, vendor payments.
For credit cards, validate and reconcile monthly expenses in company systems; provide monthly expense analysis to Senior Leadership Team.
Responsible for administrative functions for the company’s business insurance.
Will retrieve accurate and timely requested COIs communicate policy changes.
Assist with the implementation of the software, including research, testing, installation, configuration, and integration with other systems.
Continuous tracking and management of system updates will be essential to maintain system knowledge.
Assist with projects to enhance the company’s use of its system, including feature updates and integrations for operational and financial systems.
Creating and maintaining documentation related to systems, processes, and best practices for F&A’s reference and training purposes.
Develop training materials, manuals, and job aids to support effective knowledge transfer.
Design and deliver training sessions to educate team members on new procedures, processes, and systems.
Develop and refine operational procedures and workflows to enhance efficiency, quality, and compliance.
Manage and prepare datasets and reports for management.
Day-to-day Role & Responsibilities: Execute accounts receivable functions, ensuring timely and accurate processing of payments from clients and statements.
Manage outstanding balances and coordinate with other groups to resolve any issues or discrepancies.
Assist in the planning, execution, and monitoring of operational projects to ensure timely completion and adherence to objectives.
Assist Director of HR with recruitment, employee changes and onboarding new hires.
Support COO, VP of F&A, and team with operational and administrative tasks as needed.
Monthly Role & Responsibilities: Process and manage monthly and semi-monthly invoices and invoicing processes—developing improvements to promote efficiency; creating reminders and late fee invoices; escalating collection to management as necessary; Re-creating and/or modifying invoices based on adjustments—keeping all systems up-to-date based on changes.
Responsible for the monthly reconciliation of invoicing and A/R transactions along with their corresponding support documentation to ensure the accuracy and integrity of financial data within an organization.
Accountable for accurate and timely time and expense entry with the support of the Company’s managers.
Support Company’s F&A bank and system reconciliations.
Quarterly Role & Responsibilities: Assist with preparation for quarterly Leadership Meetings.
Annually Role & Responsibilities: Execute annual audits and reporting for business insurances.
Provide support for audits, budgeting and tax preparation.
Assist with Annual PEO renewal.
Attend and assist with prepping for company’s Annual summit.
Expectations: Uphold the culture, values and policies of the company while interacting with colleagues, clients, subcontractors, and other stakeholders.
Be diligent with requests and respond in a timely manner.
Execute job responsibilities while identifying and discussing challenges with manager.
Identify and discuss development opportunities with manager.
Performance Evaluation: Quarterly Check-ins 90 Day Review Annual Reviews Skills & Qualifications: High School Diploma and/or equivalent relevant experience in a related field.
A minimum of three years executing accounting functions.
Direct experience with the billing in the Consulting, Law or Engineering or other heavily project-based Industries is highly desired.
Detail-oriented mindset with a focus on accuracy and quality.
Experience with professionally communicating with a variety of clients, subcontractors, and stakeholders.
Ability to effectively manage and efficiently meet time-sensitive timelines while balancing multiple priorities in a fast-paced setting.
Excellent communication skills, both written and verbal, with the ability to present complex information in a clear and concise manner.
A positive attitude with a genuine desire to develop better, think bigger, and support transformative opportunities for the clients and communities that we serve.
Benefits: Competitive Salary Flexible working hours Flexible Vacation Paid Sick & Safe Leave Medical, Dental and Vision Insurance Retirement Plan Contribution Life Insurance 50k+ Annual Continuing Education Allowance